Why is OutputManagement Actually So Much Fun?
Picture this: it's Monday 9:00 AM. While you're sitting at your desk enjoying your coffee, somewhere a machine is dutifully printing 5000 invoices, folding them, stuffing them into envelopes AND preparing them for mailing. No stress about running out of letterhead, no manual checking if everything is correct, no back pain from folding documents.
That's the magic of output management! It might seem boring from the outside - "oh, you automate printing". But we see it differently: we rescue people from the hell of manual document processing. We ensure that Karel from accounting doesn't have to work until 8 PM folding invoices, but can get home in time for dinner. That Sandra from HR doesn't have to panic-call because the payslips "went wrong again".
Every time we automate a process, an office somewhere becomes a little bit happier. People get their time back for things that really matter. And us? We feel like superheroes every day - just with less cape and more coffee. ☕
The Hidden Costs of "Just Quickly Printing"
Everyone thinks printing is cheap. "It's just a piece of paper". But what does it really cost?
Paper & Ink
€0.08 per A4 sheet (including toner, printer maintenance). With 1000 documents per month = €960/year.
Printer & Maintenance
Purchase, leasing, repairs, maintenance. Average €2,400 per year for a medium-sized printer.
Personnel Costs
15 minutes per 100 documents (printing, checking, folding, enveloping). At €35/hour = €5,250/year.
Postage & Shipping
Stamps, envelopes, address labels. €0.95 per letter on average. With 1000 per month = €11,400/year.
Errors & Reprints
Wrong addresses, duplicate mailings, reprints. Conservative 5% error margin = €1,000/year extra.
Overhead & Space
Storage space for paper, printer, administrative workspace. Estimated €1,800/year.
Total Actual Costs: €22,810 per year
For "just 1000 documents per month". Most companies print much more. We automate this away for one third of these costs, including all the hassle.